Agentic AI · Shipped June 2026
Coordinator Operations Agent
Multi-tool ops agent for nonprofit coordinators — loads event rosters from Firestore, proposes volunteer-to-shift matches, and queues digest emails for human approval before anything sends.
Try the live demo → · Prayer City platform →
Problem
Coordinators switched between Google Sheets, Gmail, and Firestore to match volunteers, draft digests, and track approvals — with no single audit trail and hours lost to tab-hopping each serve week.
Solution
- Genkit agent on Firebase Cloud Functions with structured tool schemas
- Tools: getEventRoster, proposeMatches, queueAction — each logged with inputs/outputs
- Firestore session memory for multi-turn coordinator conversations
- Rate limiting, cost tracking, and structured run logs for production ops
- Human-in-the-loop: outbound emails and roster updates queue until approved
- Public demo on abestack.com with fictional sample data only
Before → After
Before: coordinators switched between Sheets, Gmail, and Firestore with no audit trail. After: a single agent run proposes the full workflow; the coordinator reviews reasoning, approves matches, and sends digests in one click.
Results
Estimated 70% reduction in manual coordination during peak serve season. The agent handled 500+ shift assignments with structured proposals instead of spreadsheet exports. Every outbound action passed through an approval gate — zero unsupervised sends.
Technology
Screenshots
"Ops coordinators get draft actions from one agent — roster, matches, and digests queued for approval instead of tab-hopping between Sheets and Gmail."
Want a coordinator agent for your ops?
Try the live demo